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Part-Time Receptionist/Administrative Assistant

Connecticut Voices for Children is hiring a Part-Time Receptionist/Administrative Assistant

About us:

Connecticut Voices for Children is a research-based child advocacy organization working to ensure that all Connecticut children have an equitable opportunity to achieve their full potential.  For more about our work and our staff, please visit www.ctvoices.org.

This position will be the initial contact for Connecticut Voices for Children, and as such, must have strong customer service skills. The Administrative Assistant will also provide administrative support which will include maintaining the database, website, e-communications, and office correspondence.

Major Responsibilities:

  • Answer multi-line telephone system
  • Perform front office duties (e.g., managing incoming and outgoing mail; monitoring general voicemail inbox; scheduling meetings and managing conference room calendars) to ensure smooth office functioning.
  • Provide support for internal and external meetings, including extending and tracking event invitations, working with meeting host to ensure proper room set up, duplication, and packaging of meeting materials, and so on.
  • Data entry into Microsoft Excel
    • Maintain and copy postage logs
    • Maintain a spreadsheet of media hits and file newspaper clippings in binders
  • Complete mailings with the use of mail merge
  • Assist with maintenance of Salsa database and Voices listservs
  • Clerical functions
    • Maintain supplies for office
    • Keep supply closet/area in order
    • Filing
  • Provide administrative support to the Executive Director
  • Other tasks to be assigned

Qualifications:

  • Minimum GED or Associates Degree
  • Administrative experience a plus, preferably 2 years or more
  • Software knowledge in Microsoft Word, Excel, and PowerPoint
  • Knowledge of Salsa or other donor management software a plus
  • Must demonstrate excellent interpersonal, team building, and communication skills
  • Must have time management and organizational skills
  • Additional qualifications related to physical duties (e.g. moving heavy objects, bending, and reaching) may be specified for some positions in this job.

Salary: Commensurate with experience

To apply: Please e-mail resume to HR@ctvoices.org

Download the job announcement (PDF)

Connecticut Voices for Children is an equal opportunity employer, and as such, takes affirmative action to insure that discrimination does not occur on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, religious or political affiliation, disability, or any other classification considered discriminatory under applicable law.

08/02/19